Admin Panel Playlist - English

 https://www.youtube.com/playlist?list=PL8JKYY_7rSqGW2h3Zd1-_pkAQFvqyO5bS

• Admin Panel Restructured → https://youtu.be/yh8DkC6Inn0?si=vCZaBXYTCTwUr6yU
• Office Information → https://youtu.be/AMdRLpchWbE?si=tLjGDQ9JZaAF-3jo
  • 00:00 – Introduction
  • 00:15 – Where to find Office Information
  • 00:34 – Tab-based structure explained
  • 00:40 – Contact tab: name, switcher, city & more
  • 01:00 – General tab overview
  • 01:40 – Opening Hours tab
  • 02:00 – Restricting bookings based on hours
  • 02:15 – Summary & outro
• Geofence → https://youtu.be/I6yo_2QN5Ss?si=XuvXjRDUzY55EOFh
  • 00:00 – Introduction
  • 00:10 – What is a geofence?
  • 00:36 – Admin panel functionality
  • 01:00 – App functionality
  • 01:30 – Outro
• Area Management: Set Up Restrictions → https://youtu.be/bVgJDbU8Zek?si=_iugJ7MwY575eDtx
  • 00:00 – Introduction
  • 00:18 – Start of Area Management
  • 00:30 – Create new Area
  • 00:50 – Choosing Area Type: Folder/Container vs Floorplan
  • 01:12 – Floorplan Setup and First/Last User Messages
  • 01:35 – Access Control: Whitelists and Blacklists
  • 01:42 – Creating and Scheduling Whitelists
  • 02:08 – Setting Up Blacklists
  • 02:18 – Permission Rules
  • 02:30 – Summary and Next Steps
• Area Management: Edit & Zones → https://youtu.be/eQxW2DlLz-Y?si=Gh2_kVm04hCxCPXo
  • 00:00 – Introduction
  • 00:11 – Managing existing areas
  • 00:25 – Edit function
  • 00:40 – Block an area & handle booking cancellations
  • 01:02 – Delete an area safely
  • 01:15 – Duplicate & Replace explained
  • 01:30 – Zones overview
  • 01:40 – How to create a new zone
  • 02:15 – Outro
• Office Equipment → https://youtu.be/t3c_EuVUZx0?si=asbH7t9uKBSbSmja
  • 00:00 – Introduction
  • 00:15 – What Office Equipment is used for
  • 00:29 – Creating a new equipment category
  • 00:45 – Using subcategories
  • 00:54 – Editing or deleting equipment
  • 01:00 – Red Icon
  • 01:09 – Creating new equipment from scratch
  • 01:29 – Adding items directly inside a category
  • 01:36 – Summary & Outro
• Asset Types → https://youtu.be/TsAZxeSykpw?si=B5gevVw3-X3VRd5v
  • 00:00 – Introduction
  • 00:12 – What Asset Types are for
  • 00:26 – Managing default asset types
  • 00:32 – Deactivation pop-up & 14-day warning
  • 00:44 – Custom asset types overview
  • 00:53 – Creating a new custom asset type
  • 01:11 – Summary & Outro
• Features → https://youtu.be/koGyGPgzDP8?si=bLyhnAdBSbZPZuLc
  • 00:00 – Introduction
  • 00:17 – What Features are used for
  • 00:35 – Creating a new Feature
  • 00:56 – Editing or deleting Features
  • 01:09 – Summary & outro
• Assets & Floorplan → https://youtu.be/DKwRbrBLEug?si=szgyZgRe-2hWnoy3
  • 00:00 – Introduction
  • 00:15 – Asset list overview
  • 00:30 – Activate/deactivate assets
  • 00:35 – Three-dots menu: edit, stickers & delete
  • 00:50 – Switching to map view
  • 00:57 – Drag & drop assets on the floorplan
  • 01:03 – Creating new assets (double-click or Add Asset)
  • 01:10 – Basic info: type, naming, amount, features
  • 01:30 – Access restrictions (owner, whitelist & blacklist)
  • 01:48 – Extra settings (approval, function type, activation)
  • 02:10 – Finalizing creation & placing assets
  • 02:20 – Map view Equipment & Zones
  • 02:35 – Exporting assets (CSV, XLSX, PDF, PNG, JPEG)
  • 02:50 – Summary & outro
• Reported Problems → https://youtu.be/oYBW3OZoReg?si=U_svrPiPspiU2_2X 
  • 00:00 – Introduction
  • 00:19 – What the Reported Problems feature does
  • 00:40 – Viewing the list of reported problems
  • 00:51 – Problem details: type, assignee, watcher
  • 01:05 – Managing entries via the three-dots menu
  • 01:25 – Adding a new problem type
  • 01:45 – Deactivating the reporting component
  • 01:55 – Summary & outro
• Outlook Integration → https://youtu.be/UZmuaI4kfrI?si=BhoXFgpkP3jlNaGF 
  • 00:00 – Introduction
  • 00:18 – What Outlook Integration does
  • 03:05 – Activating Outlook Integration for your organisation 
  • 00:40 – Where to set up the Outlook connection
  • 01:00 – Editing or creating a meeting room
  • 01:45 – How to find the correct meeting room email in Outlook
  • 03:45 – If your office has no predefined room emails
  • 04:05 – Summary & outro
• Booking Settings → https://youtu.be/IWg3uFHp-B0?si=0FQjmJUym4JAnQ9R
  • 00:00 – Introduction
  • 00:18 – Select asset type in the top bar
  • 00:40 – Export data settings
  • 01:00 – Allow booking on behalf
  • 01:20 – Check-in conditions (button, QR, geofence)
  • 01:45 – Limit advance check-in
  • 02:05 – Cancel reservation without check-in
  • 02:25 – Send check-in reminders
  • 02:45 – Automatic check-out
  • 03:05 – Simultaneous bookings toggle
  • 03:20 – Cross-office bookings toggle
  • 03:35 – Multiple users per asset toggle
  • 03:55 – Limitation settings overview
  • 04:10 – Limit reservation duration
  • 04:25 – Limit advanced booking + admin override
  • 04:50 – Minimum lead time (“Never” option)
  • 05:10 – Save or Reset
  • 05:25 – Summary & outro
• Restriction Overview → https://youtu.be/ZPJgLTJDre4?si=Wu5Fwlw2Sa32sxRn
  • 00:00 – Introduction
  • 00:18 – Sorting by Areas, Zones & Assets
  • 00:40 – Expanding detailed views (purple arrow)
  • 01:00 – Restriction icon types explained
  • 01:35 – Whitelist vs. Blacklist overview
  • 01:55 – Active vs. inactive restrictions
  • 02:20 – Inherited restrictions (transparent icon)
  • 02:40 – Editing restrictions via three-dots menu
  • 03:00 – Applying whitelist / blacklist rules
  • 03:20 – Deleting restrictions (warning & irreversible change)
  • 03:45 – Exporting restrictions as CSV
  • 04:05 – Summary & outro
• Role Access → https://youtu.be/FJYeoAXkf1A?si=xtxTmBVuEaJSp79l
  • 00:00 – Introduction
  • 00:15 – Users overview
  • 00:22 – Access filters: All, Office Level, Organization Level
  • 00:30 – What office-level vs organization-level access means
  • 00:45 – Viewing user permissions, roles & recent activity
  • 00:49 – Changing roles via dropdown
  • 00:55 – Editing or deleting a user
  • 01:00 – Adding a new user
  • 01:09 – Defined Roles
  • 01:28 – Overview of default roles
  • 01:36 – Viewing detailed capabilities
  • 01:43 – Adding a new custom role
  • 01:50 – Copying capabilities from an existing role
  • 02:13 – Assigning office/org access
  • 02:20 – Summary & outro
• Member App Settings & In App Notifications → https://youtu.be/nes7XEE91_g?si=U6aooBl6_5lSS0br
  • 00:00 – Introduction
  • 00:14 – Overview of the Member App
  • 00:25 – Activating the Member App
  • 00:30 – Office visibility settings
  • 00:42 – Search for a colleague
  • 00:52 – My Agenda
  • 00:58 – Custom information for Reported Problems
  • 01:05 – In-App Notifications
  • 01:19 – Creating a new notification
  • 01:45 – Adding multiple languages
  • 01:51 – Summary & outro
• Member App Activity Mail & Check In Questionnaires → https://youtu.be/x2A0mP1nlTQ?si=WjF-xhxlV77xC_2N
  • 00:00 – Introduction
  • 00:12 – What Activity Mails are
  • 00:19 – Editing existing Activity Mail templates
  • 00:33 – Check-In Questionnaire
  • 00:52 – Saving & summary
• First Aiders → https://youtu.be/bWseF3oRaaU?si=n8h7lNXc49CVFZ5u
  • 00:00  Introduction
  • 00:18 – First Aiders overview
  • 00:35 – Adding a new first aider
  • 00:59 – First Aider overview tab
  • 01:08 – Downloading statistics (.CSV / .XLSX)
  • 01:20 – Emergency Settings overview
  • 02:02 – Summary & outro
• Data Control & GDPR → https://youtu.be/zAnpC4-qc50?si=0DS-VjxPdtbcOX9J  
  • 00:00 – Introduction
  • 00:17 – Uploading a Privacy Policy (PDF)
  • 00:35 – Data Retention overview
  • 01:11 – Anonymization vs. deletion explained
  • 01:50 – Resetting to default settings
  • 01:57 – Summary & outro
• Sticker Order → https://youtu.be/4QBHoDEMkPk?si=w8UcMNs_LOMBDTKD
  • 00:00 – Introduction & what stickers are used for
  • 00:20 – Selecting the correct office
  • 00:33 – Where to find Sticker Ordering
  • 00:43 – Starting a new sticker order
  • 00:46 – Selecting assets (desks, rooms, parking)
  • 01:00 – Entering order details
  • 01:05 – Reviewing & Confirming your order
  • 01:10 – Summary & outro